This webpage provides templates, samples and instructions for developing local early childhood interagency agreements and collaborative procedures that can be adapted as desired to meet local needs.

Templates and Samples

To access the templates and samples listed below, click on the word “here” beside the desired item.  

• Template for Local Early Childhood Interagency Agreement provides required and suggested wording that teams can use to address the following:
• Section I – Purpose, Guiding Principles and Goals of this Community Collaboration
• Section II – Participating Organizations with Contact Persons
• Section III – Applicable Legal Requirements
• Section IV – Areas of Agreement
  • Collaboration Area: Public Awareness, Child Find, and Screening Activities
  • Collaboration Area: Quality Services for ALL Children
  • Collaboration Area: Transition and Continuity
  • Collaboration Area: Family Involvement and Support
  • Collaboration Area: Confidentiality
  • Collaboration Area: Resource Sharing
  • Collaboration Area: Personnel Standards and Professional Development
  • Collaboration Area: Data Collection and Sharing
  • Collaboration Area: Other
• Section V – Mechanisms for Coordinating Agreement Implementation, Decision-Making and Dispute Resolution
• Section VI – Monitoring, Evaluation and Program Improvement
• Section VII – Agreement Effective Date, Renewal, Amendment and Termination
• Section VIII – Signatures  

• Template for Collaborative Procedures This provides a template with a chart format for developing collaborative procedures for implementing the various collaboration areas addressed in the interagency agreement.  

• Collaborative Procedures For Transitions into and out of the WV Pre-K System This is a sample of how collaborative procedures can be developed using a chart format provided on the Template for Collaborative Procedures that can be accessed on this site. 

• Transition Procedures From Part C To Part B Under The Individuals With Disabilities Education Act (IDEA) This is a sample of how collaborative procedures can be developed using a narrative format.  

• Transition Procedures From Part C To Early Head Start/Head Start This is a sample of how collaborative procedures can be developed using a narrative format.
  
  
• Template for Resource Sharing This is a template in a chart format for articulating resources to be shared by each of the participating agencies. It can be used or modified to address local circumstances. For example, this Resource Sharing Agreement Template can be used as a tool for planning resource sharing that can then be formalized as contracts pursuant to WV Board of Education Policy 2525. 
  
  
• Samples from the Mercer County Early Childhood Alliance Much of the work on this website was made possible through a federal grant from the USDHHS Child Care Bureau to the Mercer  County Early Childhood Alliance. As part of their project, the Early Childhood Alliance piloted the above templates. To review the interagency agreement, collaborative procedures and resource sharing agreement that they developed, click on the documents below.
  Mercer County Early Childhood Alliance Transitions Agreement pdf 14.2KB
  
  
• Other Samples – The WV Early Childhood Transition Steering Committee would like to post on this website a sampling of agreements and different types of collaborative procedures from different areas of the state. In order to avoid “overwhelming” users with too many documents, the Committee intends to keep these to a basic sampling. If your team would like to share copies of its products with other teams through this website, here is what you need to do. Attach your document(s) to an email and send this email to submit@wvearlychildhood.org --. Include in your email your name, your contact information and your team.

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